Your Complete Wedding Stationery & Signage Checklist

💌 Your Complete Wedding Stationery & Signage Checklist (and When to Order Everything)

Planning your wedding is one of the most exciting times of your life — but with so many details to organise, wedding stationery and signage can easily be left until the last minute. From your first save the date cards to your final thank-you notes, every piece of stationery helps tell your love story.

At Your Print Suite (YPS), we make it easy to create and order custom wedding stationery online. You can personalise designs instantly, preview your edits in real time, and order straight away — no proofs, no delays.

Here’s your complete guide to all the wedding stationery and signage you’ll need, plus exactly when to order each item to keep your planning stress-free.

12+ Months Before: Save the Dates

What to Order

• Save the date cards
• Matching envelopes
• Optional address labels or stickers

Your save the dates are your guests’ first glimpse of your wedding style — and they help ensure everyone marks their calendars in time.

🕐 When to Order: As soon as your venue and guest list are confirmed.
📬 When to Send:

• Destination weddings: 10–12 months before
• Local weddings: 6–8 months before

💡 Pro Tip: With YPS, you can design and order your personalised save the dates online in minutes. Choose your favourite template, update your text and colours, and place your order instantly — no waiting for proofs.

6–8 Months Before: Wedding Invitations

What to Order

• Main wedding invitation
• Details card (for travel, dress code, accommodation, etc.)
• RSVP card or online RSVP link
• Envelopes
• Optional extras: belly bands, wax seals, ribbons, envelope liners

Your wedding invitations set the tone for your entire celebration — whether you’re planning a rustic countryside wedding, a sleek modern affair, or a classic romantic day.

🕐 When to Order: Around 6–8 months before your wedding.
📬 When to Send: 12–16 weeks before the big day (6 months for destination weddings).

💡 Pro Tip: All of our invitation designs come with matching on-the-day stationery and signage, making it easy to create a cohesive look from start to finish.

3–4 Months Before: On-the-Day Wedding Stationery

What to Order

• Ceremony programs
• Welcome sign
• Seating chart
• Place cards or escort cards
• Menus
• Table numbers
• Order of the day sign
• Bar menu or drinks list
• Guestbook sign
• Favour tags

Once your guest list and menu are finalised, it’s time to design your on-the-day stationery.

🕐 When to Order: 3–4 months before your wedding day.

💡 Pro Tip: You can quickly update your designs online — edit guest names, timings, or menu choices, and order instantly. Our no-proof process means you can make final tweaks without any delays.

2–3 Months Before: Wedding Signage

What to Order

• Personalised wedding welcome sign
• Acrylic or Foamex wedding signage
• Directional signs (“This way to the ceremony”)
• “Cards & Gifts” or “Guestbook” signs
• Hashtag or photo booth signage

Your wedding signage helps guide guests, enhance your décor, and tie your theme together beautifully.

🕐 When to Order: Around 2–3 months before the wedding.

💡 Pro Tip: Mix and match materials for a modern layered effect — pair printed stationery with acrylic signage for a stylish, contemporary finish.

1 Month Before: Final Touches

What to Check

• Spare place cards or menus
• Last-minute signage updates (bar menus, table plans)
• Thank-you cards

💡 Pro Tip: With YPS’s instant online editor, you can make last-minute changes and re-order easily. Perfect for unexpected guest list updates!

After the Wedding: Thank You Cards

Your stationery journey doesn’t end with “I do.” Send your guests heartfelt wedding thank you cards that match your invitation suite for a polished finish.

🕐 When to Order: 1–2 months before your wedding, so they’re ready to send once you’re back from your honeymoon.
📬 When to Send: Within 2–3 months after the wedding.

💡 Pro Tip: Create photo thank-you cards using one of your favourite wedding photos — a lovely keepsake for your friends and family.

Wedding Stationery & Signage Timeline Overview